How to Choose the Perfect Wedding Suppliers: Top Tips & Red Flags
Finding the right wedding suppliers is one of the most important parts of planning your big day.
From florists and photographers to caterers and cake makers, these are the people who will bring your vision to life and ensure your wedding runs smoothly.
But with so many options, how do you know who to trust? As a Pembrokeshire wedding planner, I’ve worked with countless suppliers over the years – and I’ve seen the difference it makes when you have a reliable, passionate team by your side.
Here’s my guide on what to look for in wedding suppliers, the key questions to ask, and the red flags to avoid, so you can plan with confidence.
What to Look for in Wedding Suppliers
1. A Portfolio That Matches Your Style
Every couple has a unique vision for their wedding. Look for suppliers whose work reflects your style and vibe.
Photographers: Check their galleries for natural, emotive shots, not just posed images.
Florists: Look at the colours, textures, and arrangements they specialise in – does it match the atmosphere you want?
Caterers: Make sure their menus suit your tastes and dietary needs.
2. Clear and Transparent Pricing
Good suppliers are upfront about their costs. Look for detailed quotes that clearly outline what’s included. Ask about extras like travel fees, overtime, or additional services. Always get a written contract to protect both you and the supplier.
💡 Pro Tip: If a supplier avoids giving straight answers about pricing, it could signal issues down the line.
3. Strong Communication
Planning a wedding takes teamwork. Are they responsive to emails and messages?
Do they listen to your ideas instead of pushing their own?
Do they explain things clearly and make you feel at ease?
Reliable communication early on often means fewer problems later.
4. Great Reviews and Recommendations
Reputation matters. Check Google, Instagram, and wedding directories for consistent positive reviews. Look for detailed feedback about reliability, creativity, and professionalism.
Ask your venue or planner for trusted supplier recommendations – we work closely with many vendors and know who truly delivers.
5. Passion and Experience
The best suppliers love what they do.
When you meet them, they should feel excited about your day, confident in their process, and happy to offer guidance along the way.
💡 Trust your instincts – if someone feels like the perfect fit, they probably are.
Wedding Supplier Red Flags to Watch Out For
Unfortunately, not every supplier is reliable. Here are a few warning signs to be aware of:
🚩 1. No Contract
A reputable supplier will always provide a contract. Without one, you’re unprotected if something goes wrong.
🚩 2. Slow or Poor Communication
If they take weeks to reply during the enquiry stage, things won’t magically improve closer to your wedding day.
🚩 3. Vague Pricing or Hidden Fees
Be wary of vague quotes or suppliers who seem hesitant to discuss costs openly.
You don’t want surprise charges popping up in the final weeks.
🚩 4. Bad Reviews
A single negative review isn’t a deal-breaker, but repeated complaints about the same issue are a serious red flag.
🚩 5. High-Pressure Sales Tactics
The right supplier won’t pressure you into making a quick decision or say things like, “I have ten other couples enquiring today!”
Key Questions to Ask Suppliers
Before you sign a contract, make sure you ask:
Are you available on our wedding date?
What exactly is included in your service or package?
Do you have experience working at our venue?
What happens if you’re ill or unable to attend on the day?
What is your payment and cancellation policy?
Final Thoughts
Choosing your wedding suppliers is about trust, communication, and shared vision. When you take the time to research, ask questions, and follow your instincts, you’ll create a reliable team who will make your wedding day seamless and stress-free.
If you’re planning a wedding in Pembrokeshire or West Wales, I’d love to help connect you with my network of trusted suppliers. Together, we’ll make your dream wedding a reality.
Email me at: ido@thegoldenaisle.co.uk
Find me on instagram: @thegoldenaisle
